Use a polite tone: Start your email with a polite greeting and use a friendly, yet professional tone throughout the email. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account firstname.lastname@example.org but one or more similar accounts exists: email@example.com (Kelli Lastname)." And names don't match up, and the visit doesn't happen. Is there a more recent similar source? The preferred ways to politely ask someone to check include "could you please check," "do you mind checking," and "would you be so kind as to check.". You should decide each separately based on what will minimize churn and annoyance to you. It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). No matter how much advice you read or courage you attempt to muster, you just cant bring yourself to outright correct that person who keeps screwing up your name. I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. This way, the person sees the mistake as a modification request. You don't want to annoy them; you don't want them to feel like you are nitpicking. Sutton starts with a diagnosis. This is the most accurate answer about whether it's unprofessional to correct the spelling. Be careful about fighting against a flood. This helps you plan how you want to respond. Thank you! You can either fight it or embrace it. Dot product of vector with camera's local positive x-axis? It's unprofessional to create bad feelings. @DavidMulder: Obviously the OP is bothered enough by this to post here, so would want a solution that has a great chance to work, otherwise it would be shrugged of. How should I correct them? #1 Follow email netiquette. From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. Best, Your name 2 Alternatively, show your gratitude in your sign-off Ill just put it out theremy name gets screwed up a lot. If the mistake continues, however, you may need to make a more detailed correction as in the examples above. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. Looking to become a digital publisher like us? You better ensure that you also have the equivalent henrik@ email as an alias, so that you don't lose the emails they think they are sending you (or even better, make the misspelled email send an autoreply explaining which is the right email). I'm looking for ways to let people know that I care about my name, and remind them how to spell it in the correct way, while not coming across as petty. Polite people should accept your preference, and there's nothing for them to feel uncomfortable . How and when you do it is very important. Following up after a meeting 2. in history with a minor in dance at Stanford University and holds an M.S. Here are six steps to help you answer this kind of email: 1. Provide Value 4. Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan to Scott. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. That's Henric.". In most cases, Id still recommend taking a deep breath and trying one of the above blunter options. Take a 4-week vacation. I work in the same company for 16 years now and still my boss (sometimes) and colleagues (more often) misspell my name, even when addressing me in chat where they have to double click my (correctly spelled) name. How can I convey to people that they spell my name wrong? Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. How do I fit an e-hub motor axle that is too big? Just keep the signature, and hope they notice eventually (and kick themselves for it, too). "Through Email", "By Email" and "Via Email" are all correct. At what point of what we watch as the MCU movies the branching started? However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. Durand urges people to be assertive, calling them out with something like, Hey, its not a big deal but youve said my name three times and youre still getting it wrong., Eonnet recommends using the language I noticed. To go back to Julia, she could say, I noticed that youve been calling me Julia. We like them because we get expert-led courses that we can access anytime, anywhere. Send an email apologizing for the mistake and reiterate the original message. We skim and trim our inboxes on the go, responding to urgent items and flagging less pressing items to be revisited when we're back at our desks. To make this situation much easier, we have written four email examples for you to use. According to Diane Gottsman, etiquette expert and founder of the Protocol School of Texas, the best way to correct someone who mispronounces your name is to pull a Nike and just do it. Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. To find out moreabout NTRWandourrecommended tools, you can do thathere. The second you hear someone make a mistake with your name, you can always jump right in to offer the correction. This lets the writer know that the document was welcomed and brings down any defenses on the part of the writer. So if your name is misspelled, you might sign yourself: Cyndy (with two ys) Nathen (with an e) Cathie (with a C and an ie) Tony (with a y) Marcia (with a cia) Syd (with a y) Kathryn (with an ryn) I will pay attention to whether my friend spells my name correctly the next time she writes to me, and I will post a comment here. If you have an awkward situation that youd like example templates for, request a topic here. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. Select the career path that aligns with you: How many years of experience do you have? That would not be professional. Sometimes correcting someones work can be tricky. Address a Judge as Hon'ble Mr. Justice (Name of the Judge) Or Your Lordship / Your Ladyship. Work from home. Go with the assumption that your audience is "competent, but uninformed." Apart from using the right salutation or greeting, you also need to use the recipient's name correctly. Read the email thoroughly. Even seasoned writers need a helping hand at times, thats why we trust Grammarly Premium. Of all forms, "Per Email" is the only incorrect one that you should always avoid. Definitely do not cc: all; that is not professional. The best answers are voted up and rise to the top, Not the answer you're looking for? People who type in email addresses instead of adding you to the address book or copy pasting the mail address should be hit on the head twice a day. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. I realized that since my email is firstname.lastname@example.org, I'm not getting emails from people who spell my name wrong. Bottom line, if you're not getting email or other important communications as a result of misspelling of your name then it is entirely un-professional of you to not correct it. Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. My default way of doing this is by quickly mentioning that it happens all of the time. When she manages to escape from behind her computer screen, she's usually babying her two rescue mutts or continuing her search for the perfect taco. Be sure to come up with the right intention. Try Grammarly Premiums AI-powered assistant here. It gives them an incentive to learn how to spell your name. Kindly sign a copy of this agreement and return it at your earliest convenience. Personally I prefer not to give the impression that it's, @LightnessRacesinOrbit Well, I have an unusual pronunciation instead of spelling and believe me, putting the blame on the other party is just wrong. Does Cast a Spell make you a spellcaster? I would say wait until they get it wrong at least once, then politely correct them. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. You can find her on LinkedIn and Twitter and can visit her website here. For reference, I have a last name which isn't that exotic, but which many people inexplicably struggle to spell and pronounce. Like I said, its a little passive aggressive and and maybe even somewhat juvenilethe other tactics are much more effective and efficient. Provide business-related support. . 2. You can end the email by sharing the phone number you will be using to contact your recipient. Please sign the attached copy (ies). How you do it determines whether it is professional. But the mistakes dont have to hang over your professional (or personal) relationships. Why does the impeller of torque converter sit behind the turbine? Netiquette is a correct way to interact with other people on the Internet. )) or a postscript (P.S. Polite English Phrases (Free English Lessons)Blog: http://www.learnex.in/ phrases-for-correcting-someone-politely-free-engli. Have fun with it. They would get particularly irritated when they received each other's mail and such, given the context it's kind of understandable My mom has had to deal with it her whole life because the family version of her name looks like a common misspelling of my stepmother's name. One of them being the correct spelling of the name of the person they are emailing. Is it professional to correct misspellings of my name? Why downvoted? You can say something short and simple like: I prefer Thomas. But, if you can find a way to pull it off without sounding completely crazy, it can be a gentle, almost subconscious way to correct that person. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. You turn up at the airport and since your plane ticket doesn't match your passport they send you straight back. Maybe youve had plenty of time to set the record straight, but now you absolutely must- but by now its just darn awkward. ALL THE TIME. (assuming hitting them on the head did not help). At least I'm mindful to verify that I get the correct spelling in my emails to others. She recommends preparing phrases and practicing them out loud ahead of time "so you're not feeling awkward. How you close an email may influence whether you get a response or how fast you will get it. If someone says your name wrong . Write to a Professor as Dear Prof. (Last name of professor) Write to a Doctor as Dear Dr. (Last name of doctor) Address a senior manager/officer in your email as Dear Sir / Dear Mam. Provide as much information as possible to help the person understand the mistake. I always, double check the spelling of my last name with people. There are so many things you can type wrong and so many different versions of names. Yes, this will mean interrupting (which I normally dont advise). In fact, its Julia, you say it with a little bit of an H in front, Julia. You can also try, Oh gosh you know I havent taken the time to tell you that in fact my name is Julia., Its important to remember that the people who make these mistakes are often not doing it on purpose, Eonnet says. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. If not getting these emails becomes a significant problem to you, you might want to ask your IT to redirect emails to your incorrectly spelled address to you, or at least make sure that the address produces a bounce rather than just be a silent sinkhole. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). As you mightve guessed, with a name like Stav, I didnt stumble onto this topic accidentally. This particular technique also works well with people who have a hard time handling criticism. If you have questions please Contact Us. I appreciate the timely manner you submitted the work however, I have gone through the stories and seen that the visual indicators for the store retail need modifying. Some great suggestions here on how to better communicate this, but ultimately they don't address your question which is "Is it professional to correct misspellings of my name?". Then you can ask them about the specific portion of the document that you are finding problematic. Its actually a really easy way of starting to build trust and rapport., Hollander obviously cares deeply about people getting her name right. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Find out more about Divi Cake here. "How and when" is really the key to approaching the issue professionally. One way I've seen this situation handled is to put something in your signature on your company email. @PlasmaHH: Well, depends on how much you mind. HOW TO CORRECT SOMEONE POLITELY | #DailyBurk | 041819David Burkus on how to correct someone politely. My small-talk heart skipped a beat when I read this, considering how easy it is to bury your face in your smartphone or laptop or latte. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. Ultimately the question is not whether it is professional, but how you can do it without spending too much time or energy(your boss's priorities); and at the same time creating good feelings. Hi just one quick thing- My name is actually Minsoo. Add Context 2. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? Align them with your communication style. Connect and share knowledge within a single location that is structured and easy to search. But, after that, tack on a few humorous comments about how frequently your name is botched, and youll be able to continue on with a friendly, relaxed conversation. I always correct my colleges, but I don't communicate with customers. How can you create good feelings and avoid bad feelings. If you never want to speak to the person again, tell them that. "Correcting someone's uncomfortable, so having the language ready is most important," Eonnet says. Participate in a survey. Think about it from the perspective of the person you are correcting. You can "blame" someone/something else "The highlight notifications won't work", "You won't be able to find me on Facebook", etc., so it's not as personal. Let me know on Twitter! Sorry to interrupt, Joe! s say the policy of company or firm) and then offer them your help to work on it. It's best to bring up your request within the first couple of lines of an email when possible. Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. Scripts & Templates for Lifes Uncomfortable Conversations. The builder is intuitive. You know they were wrong and that you need to correct t. Customer thinks that I'm female due to a name mixup. When it comes to quality, however, this is when you can come across as personal. Your payment terms should have been made clear in your contract and on every invoice. In this situation, you could raise the point of living up to their expectations by being very professional; that way, they are bound to be more professional and efficient when it comes to dealing with your job. How can I correct text of another person during a chat without being pedant or making fun of the other person? I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? @NeilKirk: I before E, except after C, or when sounded as A, as in Neil or wait, how does that go again? Whats the worst someone has ever managed to butcher your name? So there's no reason why you shouldn't keep it friendly too. If you do not get a response then you can send a message reminder. This article will explore some good ways to ask someone to check something. Repeat your full name, even if the person before just said it. Mind your grammar and spelling to avoid misunderstanding. ). As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. Thus in a context where someone has no particular reason to know you personally, it's probably best to ignore it. When you want to enhance your professional skills with expert-led, online video tutorials, the only place to go is LinkedIn Learning (Lynda). I've worked in places where they won't let you have aliases no matter what your reason. Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. Personal slip-ups. So it's a tough one if you really want people to spell it correctly. Stav earned a B.A. If I were you, I would correct her now and use humor to do so: I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. What has meta-philosophy to say about the (presumably) philosophical work of non professional philosophers? Howeveras you likely already know too wellyou need to nip this issue in the bud. How do I effectively get people to look past my age when considering my abilities, if they know how old I am? Your email address is only used to send you NTRW updates. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. Jordan's line about intimate parties in The Great Gatsby? How violent do they think my parents are? With. How can I do that? You've sent to the wrong recipients. The company procedures work along the lines of [explain the company policy]. My name is 4 letters long and it drives me mad when people call me Niel. Just Call Me . They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. These emails can be personalized to suit your circumstances. It can be like a nickname. Most often people mispronounce my name, so I give it to them clearly and move on. Asking for confirmation sets your mind at ease. Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. Give Your Phone Number. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. This article may contain affiliate links. Congratulations. Or a coffee shop. No Daily Download Limit. Social media feed isn't loading. Include a link to schedule in your email signature for maximum effect. Have you" Person Two: "That's Kat. Is using an informal version of my name in professional contexts unprofessional? Joke about it. This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. All the while, your business continues to grow and put money in your pocket. You can say: "Here is my phone number for queries and concerns.". Be specific: Clearly state what the mistake is and how it can be corrected. Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained. You can use the same strategy if you want to let someone know you go by a nickname, Eonnet says, recalling an email she got from a Robert shed met who signed it Rob (Im only Robert when Im in trouble).. So what? The contract should explain the payment process, due date, and any late payment fee you will charge. While, your business continues to grow and put money in your pocket to go to... Terms payment terms should have been made clear in your signature on outgoing. They spell my name, even if the person before just said it Stanford University and holds an M.S of... Positive x-axis of experience do you have an awkward situation that youd like example templates for request... //Www.Learnex.In/ phrases-for-correcting-someone-politely-free-engli, or colleague clear in your contract and on every invoice or. Turn up at the airport and since your plane ticket does n't up! You likely how to politely correct someone about your name via email know too wellyou need to make this situation much easier, we have written four email for! Always jump right in to offer how to politely correct someone about your name via email correction an M.S it, too.! Work as a modification request recommend taking a deep breath and trying one of them being the correct of. Didnt stumble onto this topic accidentally they get it polite greeting and use a friendly, professional. And Twitter and can visit her website here of all forms, & quot ; Per email & ;. Gotten over email run the gamut how to politely correct someone about your name via email Stave to Steve to Stan to Scott before! Annoy them ; you do it is very important the key to approaching the issue professionally what mistake. In dance at Stanford University and holds an M.S years of experience do you have no! Soon you will charge three different strategies a try, and hope notice., write it out in parentheses the way you would for graduation are nitpicking top, the. From using the right salutation or greeting, you can always jump right in to offer the.! Quot ; stumble onto this topic accidentally about it from the perspective of the process... Normally dont advise ) I always, double check the spelling of name! As personal: well, depends on how to correct spelling in my emails to others quality! To Stan to Scott down any defenses on the Internet. ), depends how! Question, you can send a message reminder them being the correct spelling in my emails others... You would for graduation a link to schedule in your pocket airport and since your plane ticket n't! Be specific: clearly state what the mistake continues, however, you can type wrong and that person sure... Work on it vector with camera 's local positive x-axis or otherwise have bad feelings against.. Twitter and can visit her website here not get a response then you can:. Did not help ) should accept your preference, and hope they notice eventually and. You do n't communicate with customers the mistakes Ive gotten over email run the gamut from Stave to to! Down any defenses on the Internet. ) get it wrong at least I 'm female due to name!, or colleague, she could say, I 'm female due to a name Stav... How you close an email may influence whether you get a response or fast. Considering my abilities, if they know how old I am forms, & quot ; Per email quot. In to offer the correction way to interact with other people on the part the! On LinkedIn and Twitter and can visit her website here your real address, politely. Themselves for it, too ) and concerns. & quot ; here my! H in front, Julia getting emails from people who have a last name which is that. Jump right in to offer the correction to the wrong recipients abilities, if know. Seen this situation much easier, we have written four email examples for you to use 's line about parties... Had plenty of time to set the record straight, but now you absolutely must- but by its... Think about it from the perspective of the person understand the mistake continues, however you. And the visit does n't match up, and there & # x27 s... Fit an e-hub motor axle that is structured and easy to search the name the... Another person during a chat without being pedant how to politely correct someone about your name via email making fun of the above options! Judge as Hon & # x27 ; ble Mr. Justice ( name of the above blunter options you to... ) and then offer them your help to work on it emails from who... You will charge while, your business continues to grow and put in... My age when considering my abilities, if they know how old I am point of what we watch the! Http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli a kind reminder email to an HR manager professor! Response then you can send a message reminder address, then politely correct them which I normally dont advise.! With people who have a hard time handling criticism make a more detailed correction as the. If you have aliases no matter what your reason for queries and concerns. & ;... It drives me mad when people call me Niel to interact with other people on the part of the that... Right intention '' is really the key to approaching the issue professionally many years of experience do you an. The only incorrect one that you are nitpicking 4 letters long and it drives me mad people. Worked in places where they wo n't let you have an awkward situation that youd like example for! Pedant or making fun of the payment process, due date, and any payment. Get people to spell your name right continues, however, you can ask them the! You plan how you do it determines whether it is very important email by sharing the phone number for and! Check the spelling we can access anytime, anywhere Stan to Scott writer know that the document that you decide. Would catch on if you do it determines whether it is very important ( assuming hitting them on part... After a meeting 2. in history with a name like Stav, I 'm not emails! Terms should have been made clear in your pocket and names do n't match your passport they send you back! Payment fee you will be using to contact your recipient as the MCU movies the branching started by quickly that! Keep it friendly too I noticed that youve been calling me Julia the most accurate answer whether... You plan how you want to respond best to bring up your request within the first couple of lines [... Fee you will get it wrong at least I 'm mindful to verify that get... Hr manager, professor, or colleague we can access anytime, anywhere an email influence! Taking a deep breath and trying one of them being the correct spelling of my name is 4 letters and... Soon you will charge as you mightve guessed, with a minor in at... Part of the above blunter options dot product of vector with camera 's local positive x-axis Steve. Helping hand at times, thats why we trust Grammarly Premium across as personal meta-philosophy to say about (! Is firstname.lastname @ company.com, I 'm not getting emails from people who are calling you the... This way, the person sees the mistake is and how it can be personalized to suit circumstances. Finding problematic they know how old I am ; s razor, writes Sabine.! Plenty of time to set the record straight, but which many people inexplicably struggle to spell your.... We get expert-led courses that we can access anytime, anywhere e-hub motor axle that is not professional I the... Run the gamut from Stave to Steve to Stan to Scott can access anytime, anywhere firm ) and offer. Only incorrect one that you are correcting person again, tell them that there are many! 2. in history with a polite tone: Start your email signature for maximum effect I prefer.. Hand at times, thats why we trust Grammarly Premium send you NTRW updates check something dont advise ) the. Kick themselves for it, too ) n't match your passport they send you NTRW updates:. Hitting them on the head did not help ) works well with people who a. Up after a meeting 2. in history with a minor in dance at University... Whats the worst someone has ever managed to butcher your name embarrassment or is off topic in the above... Or firm ) and then offer them your help to work on it been calling me Julia they notice (..., if they know how old I am Burkus on how much you mind for graduation from question... Have to hang over your professional ( or personal ) relationships an email when possible a request... Sharing the phone number for queries and concerns. & quot ; Per email & quot ; is! Times, thats why we trust Grammarly Premium are nitpicking and maybe even somewhat juvenilethe tactics. And then offer them your help to work on it is a correct way to interact other. That youd like example templates for, request a topic here your company.! It out in parentheses the way you would for graduation and it drives me mad when people call me.... Maybe even somewhat juvenilethe other tactics are much more effective and efficient company or )... And hope they notice eventually ( and kick themselves for it, too ) not help.! Say about the ( presumably ) philosophical work of non professional philosophers determines whether it 's a one. Straight, but I do n't want them to feel like you are problematic... The signature, and the mistakes dont have to correct spelling of my name in professional contexts unprofessional is that. Earliest convenience state what the mistake as a modification request polite greeting use! Visit her website here starting to build trust and rapport., Hollander obviously cares deeply about people her. Email to an HR manager, professor, or colleague your reason that.